Administrative Professional

Dhaliwal & Sarai LtdOtherWaikato, Waikato2w ago

About the role

We are a well-established dairy farming business operating across two farm locations, milking approximately 2,000 cows and employing a team of nine staff.

We are seeking an experienced and highly organised Administrative Professional to take responsibility for the day-to-day administration of our farming business across both locations, with a guaranteed minimum 30hours per week.

This is a varied and responsible position reporting directly to the Company Director. The successful applicant will coordinate the company's financial, employment, compliance and general business administration and provide accurate and timely information to support the efficient operation of the business.

The role involves regular interaction with farm staff, suppliers, contractors, accountants and other rural professionals and requires someone who is comfortable working independently and taking ownership of the administrative function.

Key responsibilities;

The successful applicant will be responsible for:

· Coordinating and maintaining administrative systems and processes across both farming operations.

· Preparing regular financial, staffing, production and operational information and reports for the Company Director.

· Managing day-to-day accounts administration, including accounts payable and receivable, invoice processing, reconciliations and preparation of information for the company's accountant.

· Coordinating payroll information, employee timesheets, leave records and other wage and employment-related administration.

· Maintaining accurate employee records, employment documentation and personnel files.

· Coordinating staff rosters, leave records, onboarding, training records and other workforce administration.

· Maintaining health and safety documentation, registers, incident records and associated compliance documentation.

· Maintaining farm production, livestock and business records using relevant farm management and industry systems, including MINDA, Protrack and Farm Source.

· Coordinating supplier and contractor administration, purchasing, accounts and business correspondence.

· Assisting the Director with budgeting, expenditure monitoring and preparation of financial and commercial information.

· Preparing reports and documentation for management meetings, attending meetings as required and maintaining accurate records of decisions and follow-up actions.

· Maintaining company policies, procedures, filing systems and other business records.

· Coordinating administrative information and documentation between the company's two farm locations.

· Acting as a key administrative point of contact between the Company Director, farm employees, suppliers, contractors, accountants and other professional advisers.

· Communicating employment, administrative and operational information to farm employees and assisting with day-to-day staff enquiries.

About you;

To be successful in this role, you will need:

A Bachelor's degree in Commerce, Business Administration, Management or a closely related discipline.

· Strong organisational and administrative skills, with the ability to independently manage competing priorities.

· Sound financial and accounts administration skills.

· Good computer skills and the ability to confidently use accounting, payroll, Microsoft Office and other business administration systems.

· The ability to maintain accurate business, financial and employment records.

· Strong written and verbal communication skills.

· The ability to work independently, exercise sound judgement and maintain confidentiality.

· The ability to communicate effectively with employees, management and external service providers.

Experience with dairy farming administration and systems such as MINDA, Protrack and Farm Source would be advantageous, but training can be provided to an otherwise suitably qualified applicant.

The ability to communicate in Punjabi would also be an advantage, as the position involves regular day-to-day communication and coordination with our predominantly Punjabi-speaking farm workforce.

What we offer-

This is an opportunity to take responsibility for the administrative function of a substantial dairy farming business and work directly with the Company Director.

The position offers variety and autonomy and would suit someone with a strong commercial and administrative background who enjoys taking ownership of systems and ensuring the business operates efficiently.

To apply, please submit your CV and a covering letter outlining your relevant qualifications, skills and experience.

sandysarai02@gmail.com

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